Guidance for Presenters

Information in this page is available as a .pdf document download

If you are delivering a session as part of the Online Winter Conference programme, please take an opportunity to familiarise yourself with our Guidance for Presenters and get in touch at your earliest opportunity should you have any questions or require assistance.

Presenter pre-conference checklist

  1. Register: If you haven’t already registered for the conference, please register as a speaker (please get in touch with us for further details). If you are no longer able to give your presentation, please contact helpdesk@alt.ac.uk as soon as possible.
  2. Familiarise yourself with the guidance below for delivering webinars
  3. Check the Conference Programme for session timings and plan your participation
  4. Speaker Orientation Sessions – We will be running two optional orientation sessions for presenters (To join the optional orientation sessions visit the following session link up to 15 minutes before the session start time):
    • 10.30am (GMT) on Monday 07 December 2020
    • 1pm (GMT) on Thursday 10 December 2020
  1. Session Slides – If you would like us to pre-load slides for your session please email them to helpdesk@alt.ac.uk by 1pm Monday 14 December 2020 (you are also welcome to upload your own slides when your session opens 30 minutes before the start, or share your application screen).
  2. Content preparation – Participants have been advised that “permission is understood to be granted to share photos or screenshots of slides unless the presenter explicitly states/indicates that content should not be shared”. As attendees may arrive during your presentation we recommend that any content that should not be photographed is clearly marked.
  3. Promote your session to the community and encourage colleagues to register to participate, you can use the hashtag #altc.

Guidance for live webinar sessions

The live webinar sessions will be run on Blackboard Collaborate Ultra. Even if you have used this web conferencing platform before, please take a chance to familiarise yourself with any new updates prior to delivering your session, as well as checking how the platform functions on your current setup and internet connection.

Here are some useful links:

We will be running two orientation sessions for presenters:

  1. 10:30am (GMT) on Monday 7 December 2020
  2. 1pm (GMT) on Thursday 10 December 2020

To join the orientation sessions visit the following session link up to 15 minutes before the session start time. If you have any technical difficulties prior to or during your session, please contact helpdesk@alt.ac.uk.

Known issue for some Mac OS users

When using Mac OS “Big Sur” 11.0 or “Catalina” 10.15 and Safari 14 with Collaborate Ultra the audio a user hears is breaking up or cracking.

Affected Platforms

Mac OS “Big Sur” 11.0 and Safari 14
Mac OS “Catalina” 11.0 and Safari 14

Workaround

If Safari 14 is installed on your computer, please plan on using either Google Chrome or Mozilla Firefox with Collaborate Ultra sessions

Accessing your live webinar session

To join your session whilst logged into the Online Winter Conference website view your dedicated session page from the Online Winter Conference Programme and click the ‘Join Webinar’ button. Once you have joined Blackboard Collaborate Ultra as a guest one of our moderators will give you presenter permissions.

Please note: All live webinar sessions will be recorded and made available for offline viewing following the conference unless a presenter explicitly requests that content is not recorded and/or shared.

Session timings

Sessions are typically 50 minutes in length with usually two 25 minute presentations. Please join the session in the break before your session is due to start. Due to a tightly packed schedule, we will adhere to strict time limits for webinars, typically a 20-minute presentation with 5 minutes question and answer.

Submitting your presentation/slides

We ask that you submit your slides by 1pm (BST) Monday 07 December 2020.

You will be emailed instructions allowing you to send us slides you would like pre-uploaded. Providing slides beforehand is optional if you are happy uploading your own content to Blackboard Collaborate Ultra.  If you did not receive this email please email helpdesk@alt.ac.uk.

An ALT member of staff will be able to ensure that you are set up and ready to deliver your session and moderate questions and answers.

Accessibility

We are committed to ensuring that our events are accessible to all delegates and expect a diverse audience.  As a speaker you should consider how to make your contribution as accessible as possible. If you are not sure how to start, have a look at these tips and resources:

Before the session

  • Prepare to share materials online so that participants can access them and make any adjustments required
  • When preparing materials use clear screen optimised fonts such as Arial
  • Reduce the use of coloured background such as red and where possible use black text
  • Try and incorporate different presentation styles into your presentation e.g. diagrams for and verbal explanations

Participants to your session have been advised in our netiquette that “permission is understood to be granted to share photos or screenshots of slides unless the presenter explicitly states/indicates that content should not be shared”. As attendees may arrive during your presentation we recommend that any content that should not be photographed is clearly marked.

During a session

  • Speak clearly into a microphone
  • Describe pertinent visuals
  • Explain acronyms
  • Give the audience time to digest the information
  • If using polling or other interactive features explain the result to the audience
  • If an accessibility issue is known, allow the audience member an ‘open mic’ to be able to ask questions freely

After a session

  • If appropriate share contact details so that delegates can get in touch if they have questions / need clarification
  • If not already provided, provide delegates with copies of the materials covered

Catch up and recordings

The conference platform will remain available so that you can catch up on any sessions that you missed and presenters can share their sessions with a wider audience. We will be releasing all resources openly 4-6 weeks after the conference.

Please notify us if you would like your session recording to be removed for any reason.

If you are tweeting or blogging about your experience, please share your posts by using the #altc hashtag. We will be looking out for peoples posts and collating them as a conference resource.

Your feedback is especially important this year, so please take a moment to share your thoughts with us following the close of the conference using the feedback form that will be emailed to you directly.

Code of Conduct

ALT is dedicated to providing a harassment-free experience for everyone. We do not tolerate harassment in any form and we ask you to be courteous and considerate to your fellow users. We appreciate you may not agree with the ideas or views expressed by others and whilst we encourage debate we remind you that these discussions should remain civilised. Users violating any of these rules will be removed.

Equality and diversity are at the very heart of the values of ALT which inform all aspects of our activities and services, especially our events. We aim to be open, transparent, inclusive, democratic, fair and free from discrimination in order to best meet the needs of all our members, ALT staff and the wider community.

The Association is committed to promoting and developing equality of opportunity in all its functions and will seek to do this by:

  • communicating our commitment to equality and diversity to all members of the ALT community;
  • communicating where responsibility lies for equality issues i.e. with the Trustees;
  • providing appropriate training and briefings for Trustees and staff;
  • actively promoting equality and diversity;
  • challenging discrimination based on age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity;
  • ensuring that legislation and policy requirements are implemented into all our working practices.