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Guidance for Presenters

Information in this page is available as a .pdf document download

If you are delivering a session as part of the Online Summer Summit programme, please take an opportunity to familiarise yourself with our Guidance for Presenters and get in touch at your earliest opportunity should you have any questions or require assistance.

Presenters’ pre-summit checklist

  1. Register: If you haven’t already registered for the summit, please register as a speaker here (please get in touch with us for further details). If you are no longer able to give your presentation, please contact helpdesk@alt.ac.uk as soon as possible.
  2. Familiarise yourself with the guidance below for delivering webinars and pre-recorded sessions
  3. Submit your slides:
    1. Live webinars – submit your slides by 1pm (BST) Tuesday 25 August 2020.
    2. Pre-recorded sessions – submit your content by 4pm (BST) Monday 17 August 2020.
  4. Check the Summit Programme for session timings and plan your participation
  5. Promote your session to the community and encourage colleagues to register to participate, you can use the hashtag #altc and #altcSummit.

Guidance for live webinar sessions

The live webinar sessions will be run on Blackboard Collaborate Ultra. Even if you have used this web conferencing platform before, please take a chance to familiarise yourself with any new updates prior to delivering your session, as well as checking how the platform functions on your current setup and internet connection.

Here are some useful links:

We will be running two orientation sessions for presenters:

  1. 4pm (BST) on Thursday 13 August 2020
  2. 1pm (BST) on Thursday 20 August 2020

To join the orientation sessions visit the following session link up to 30 minutes before the session start time. If you have any technical difficulties prior to or during your session, please contact helpdesk@alt.ac.uk.

Accessing your live webinar session

To join your session whilst logged into the Summer Summit website view your dedicated session page from the Online Summer Summit Programme and click the ‘Join Webinar’ button. Once you have joined Blackboard Collaborate Ultra as a guest one of our moderators will give you presenter permissions.

Please note: All live webinar sessions will be recorded and made available for offline viewing following the summit unless a presenter explicitly requests that content is not recorded and/or shared.

Session timings

Sessions are typically 1 hour in length with usually two 30 minute presentations. Please join the session in the break before your session is due to start. Due to a tightly packed schedule, we will adhere to strict time limits for webinars, typically a 25-minute presentation with 5 minutes question and answer.

Submitting your presentation/slides

We ask that you submit your slides by 1pm (BST) Tuesday 25 August 2020.

You will be emailed instructions allowing you to send us slides you would like pre-uploaded. Providing slides beforehand is optional if you are happy uploading your own content to Blackboard Collaborate Ultra.  If you did not receive this email please email helpdesk@alt.ac.uk. The deadline for pre-upload slides is to other information/links is 1pm (BST) Tuesday 25 August 2020.

An ALT member of staff will be able to ensure that you are set up and ready to deliver your session and moderate questions and answers.

Guidance for asynchronous/pre-recorded session

This guidance is for presenters of asynchronous sessions only. For pre-recorded sessions, we ask that you submit your content by 4pm (BST) Monday 17 August 2020. 

Your session is part of the  Summer Summit programme and will be available as soon as it is uploaded. The session  will remain available throughout the event and be included in the resources from the summit alongside recordings from live sessions.

Your pre-recorded content can be in any format and may include videos, blog posts or other media. From your session page we can link to pre-recorded resources. Your session page also has basic functionality for attendees to comment and ask questions. As part of your pre-recorded content you might want to provide additional instructions with how attendees can comment/respond (e.g. you might to encourage people to respond via a Twitter hashtag).

You will be emailed instructions of how to submit the information you would like on your session page. If you did not receive this email please email helpdesk@alt.ac.uk. The deadline for pre-recorded content is 4pm (BST) Monday 17 August 2020.

Accessibility

We are committed to ensuring that our events are accessible to all delegates and expect a diverse audience.  As a speaker you should consider how to make your contribution as accessible as possible. If you are not sure how to start, have a look at these tips and resources:

Before the session

  • Prepare to share materials online so that participants can access them and make any adjustments required
  • When preparing materials use clear screen optimised fonts such as Arial
  • Reduce the use of coloured background such as red and where possible use black text
  • Try and incorporate different presentation styles into your presentation e.g. diagrams for and verbal explanations

During a session

  • Speak clearly into a microphone
  • Describe pertinent visuals
  • Explain acronyms
  • Give the audience time to digest the information
  • If using polling or other interactive features explain the result to the audience
  • If an accessibility issue is known, allow the audience member an ‘open mic’ to be able to ask questions freely

After a session

  • If appropriate share contact details so that delegates can get in touch if they have questions / need clarification
  • If not already provided, provide delegates with copies of the materials covered

Catch up and recordings

The summit platform will remain available so that you can catch up on any sessions that you missed and presenters can share their sessions with a wider audience. We will be releasing all resources openly 4-6 weeks after the summit.

Please notify us if you would like your session recording to be removed for any reason.

If you are tweeting or blogging about your experience, please share your posts by using the #altc and #altcSummit hashtag. We will be looking out for peoples posts and collating them as a summit resource.

Your feedback is especially important this year, so please take a moment to share your thoughts with us following the close of the summit using the feedback form that will be emailed to you directly.

Code of Conduct

ALT is dedicated to providing a harassment-free experience for everyone. We do not tolerate harassment in any form and we ask you to be courteous and considerate to your fellow users. We appreciate you may not agree with the ideas or views expressed by others and whilst we encourage debate we remind you that these discussions should remain civilised. Users violating any of these rules will be removed.

Equality and diversity are at the very heart of the values of ALT which inform all aspects of our activities and services, especially our events. We aim to be open, transparent, inclusive, democratic, fair and free from discrimination in order to best meet the needs of all our members, ALT staff and the wider community.

The Association is committed to promoting and developing equality of opportunity in all its functions and will seek to do this by:

  • communicating our commitment to equality and diversity to all members of the ALT community;
  • communicating where responsibility lies for equality issues i.e. with the Trustees;
  • providing appropriate training and briefings for Trustees and staff;
  • actively promoting equality and diversity;
  • challenging discrimination based on age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity;
  • ensuring that legislation and policy requirements are implemented into all our working practices.